Insurance: The registration fee does not
include participants insurance against accidents, sickness, cancellation,
theft, property damage, or loss. Participants are advised to take adequate
personal insurance.
Modification
of the Program/talk duration:
The
conference/summit organizers reserve the right to modify the program/talk
duration depending upon the availability of time and slots.
Confirmation: Each participant will receive an
automatic registration confirmation email after the registration has been
completed online.
Payment
Receipt/Invoice: An official invoice will be sent by email within 7 working
days after the registration has been received on the conference/summit account
by the conference/summit office.
Modes of
Payment: A charge of 3.5% of the processing charge is applicable on all
registration and/or accommodation payments. Payments should be made in advance
and in USD/EURO only, using a Debit/credit card or bank transfer.
All bank
fees and money transfer costs must be paid by the transmitter with no
additional fees for the beneficiary.
Cancellation
Policy:
Notice of
cancellation (e.g., in case of sickness, lack of funding, or any other personal
reasons) must be made in writing by email to the respective conference
secretary. The notification must include all relevant information regarding the
bank account to which a possible refund may be remitted (incl. IBAN and BIC).
The cancellation will not be effective until a written acknowledgment from the
respective conference secretary is received.
Keeping in
view of advance payments towards Venue, Printing, Shipping, Hotels, and other
overheads we have to keep the refund
Policy as
follows:
Written
cancellation received:
Before 90
days of the conference: 75% refund
Between 60
to 30 days prior to the conference: 25% refund
Within 30
days of the conference: No refund of both registration & accommodation fee
E-Poster
& Video Presentations: Non-refundable
Discounted
registration/accommodation is not refundable
The date of
the email receipt date will be the basis for considering refunds. Refunds will
be made after the conference/summit. In the case of excess payment or double
payment, refund requests must be made in writing and sent to the conference
secretary.
No refunds
will be granted for unattended summits, in case of cancellation of speakers,
lack of space in the conference/summit room, or any other incidents during the
conference/summit which are beyond the control of the conference/summit
organizers. By registering for the conference/summit participants agree that
neither the organizing committee nor the conference/summit assume any liability
whatsoever.
Refunds
will be made in the following ways:
For payments
received by credit or debit cards, the same credit/debit card will be refunded.
For all
other payments, a bank transfer will be made to the payee nominated account and
all bank charges will be for the registrant’s account.
Note: In the
case of VISA refusal, the paid amount can be transferred to the other
conference as per your choice. Participants who availed of discounts on
registration fees are not eligible for refunds. Except, if the event is
cancelled.
Cancellation/Postpone
of Conference/Summit:
In the event
that the congress cannot be held or is postponed due to situation(s) beyond the
control of the Conference/Summit organizers or due to events that are not
attributable to wrongful intent or gross negligence of the congress organizers,
the congress organizers will refund 100% of the registration fee but cannot be
held liable by participants for any damages, costs, or losses incurred, such as
transportation costs, flight booking cancellation charges, accommodation costs,
financial losses, etc.
Transfer
Policy:
A Fully paid
registration can be transferred to the other related conferences within the
Organization, only if the participant is having a reason for their absence.
Transfers are only initiated by requests through emails. If there is a
replacement of a registered person the details of the person's Full name,
contact number, e-mail address, and presenting Abstract along with Title must
be provided to the respective conference secretary. However, the Registration
fee cannot be transferred if it is not intimated a month prior to the
conference. A Registered fee can only be transferred to one conference and is
not eligible for a refund.
Authorization
Policy:
By
registering for the conference, you grant permission to SCITECHMEETS to photograph,
film or record and use your name, likeness, image, voice, and comments and to
publish, reproduce, exhibit, distribute, broadcast, edit and/or digitize the
resulting images and materials in publications, advertising materials, or in
any other form worldwide without compensation. Photography and/or videotaping
during any session is prohibited. Contact us for any queries.
